Admissions Process

Admissions Process

Care Member talking with a nurse

Admissions Process

ICF/IIDs provide services to individuals with intellectual and developmental disabilities in a protected residential setting. This may be a permanent home or an option for individuals awaiting community placement, providing the perfect opportunity for a smoother transition into the community. If such an individual is admitted to an ICF, he or she does not lose their place on the Medicaid Waiver (community placement) wait list.

Families must apply through the Florida Agency for Persons with Disabilities (APD). APD is required to place applicants who meet Intermediate Care Facility (ICF) criteria within 90 days.

In order to be eligible for services, an individual must have a developmental disability that occurred prior to age 18. Disabilities served include Intellectual Disability, Autism, Spina Bifida, Cerebral Palsy, Prader-Willi Syndrome and Down Syndrome. APD will request proof of disability. Documentation may include school records, testing or medical records.

Whether you’re seeking a home at an ICF/IID or are looking for transitional accommodations, at Pensacola Care, Inc. developmental centers, we strive to prepare residents to live as independently as possible. Our center staff are prepared to assist you with the application process and any questions you may have.

Steps for Admissions

Pensacola Care, Inc. Developmental Centers are happy to assist families, guardians and individuals work through the process.

  • Get in Contact

    Contact Agency for Persons with Disabilities (APD) or Waiver Support Coordinator to complete application.

    Medicaid Waiver

    If an individual receives Medicaid Waiver services, contact Waiver Support Coordinator to request Intermediate Care Facility (ICF) services.


    If an individual does not receive any services, the Center Social Services Director will refer the family, guardian, legal agent or individual to APD to complete an application for services.

  • Referral Authorization

    APD sends approved “Referral Authorization” to the PCI Center.

    Information Reviewed

    The Center Social Services Director shares the referral information with the Center’s leadership team.

  • Schedule Interview

    The PCI Center Social Services Director will schedule an initial interview with the individual.


    The Center’s Admission Committee will complete a pre-screening assessment of the individual’s current needs.

    Pre-screening assessment includes an evaluation of the individual’s functional, developmental, behavioral, social, health and nutritional status.

  • Review

    A meeting will be held by the Center leadership team to discuss whether the Center can meet the individual’s essential needs.


    The Center leadership team makes an admission decision whether PCI Center is a suitable home for the individual.

    The resulting decision shall be communicated to the Agency for Persons with Disabilities (APD) or family, guardian, legal agent or individual by the Social Services Director.